FAQs

How does a MeetingPod meeting work?

It’s no different from any other meeting except there is more information that can be made available to you. 
One thing to remember is that most of the people at the meeting are Delegates, but one person can be assigned to be a Host.  The Host attendee can control communal information, such as recording minutes and action points, as well as loading the agenda and setting up votes. 

The first thing to do is log in to the MeetingPod.  You do this by typing your name at the ‘Welcome’ screen and pressing ‘Enter’.  Or the venue might have set your MeetingPod for you, in which case there will be a MeetingPod with your name on it - log in to it by pressing ‘Enter’ or the red function button (see figure below).

Next, you will see some information about the venue.  Just follow the instructions at the bottom of the screen.
The first person to log on will be given an opportunity to be the meeting’s Host.  If the first person passes on the host role, it will be offered to the next person to log in until a Host is assigned.  Don’t worry if you forget to assign a Host, someone can be assigned this role later on.

You will then get to a screen that looks a bit like this:

This is your meeting space.  It has different pages from which you can navigate through all the important information about your meeting. 
The picture above is the People page.  It is a good idea to fill in your contact details so you can share them with others in the meeting.  It is important to complete your e-mail address as this will ensure you receive all the meeting’s information at the end of the event. 
Once the information has been added, you can highlight other attendees’ names and you will see their details.
The MeetingPod’s meeting space lets you do lots more too.  You can:

• Take personal notes (on the Notes page)
• Send and receive messages (on the Msgs page)
• View the Agenda (on the Agenda page)
• Approve any minutes or action points (on the Mins page)
• See the layout of the meeting room and everyone’s MeetingPods (on the Plan page)
• Vote electronically (on the Vote page)
• View presentations (on the View screen)

You can examples of the rest of the MeetingPod’s pages at http://www.synanto.com/mp_features/.
At the end of the meeting, press the ‘Leave’ key and follow the on-screen instructions.
When you’re fully logged out, the system will automatically e-mail you all the relevant information from the meeting.