The great thing about the MeetingPod is that you will get out what you put in. Instead of most meetings where you often don’t get much out, and even then it’s often sent late.
Communication
Like all meetings, it’s a good idea to have a good understanding of the
agenda. Don’t worry if you haven’t prepared one before hand,
just assign someone to be a Host and they can type in the agenda items in the ‘Agenda’ page. If
one has been prepared, it can be pre-loaded by the venue before the meeting,
or loaded from a USB memory stick at the start of the meeting.
Clarity of Decisions
Some meetings aren’t too clear about what’s been decided. The
MeetingPod lets the Host record all key decision point in the ‘Mins’ page
for everyone to see. If there is an ambiguous decision or an action has
been assigned to the wrong person, this can be picked up during the meeting.
You can record any notes in your ‘Notes’ page. These are private
to your and will be sent in a separate private e-mail.
The electronic vote facility gives an audit trail to any decisions taken. The
Host initiates votes, which can be pre-prepared or set up during the meeting.
Contacts
You’ll be able to remember people’s names much more easily at your
meeting. At the end, you don’t have to worry about picking up someone’s
business card, as you will receive everyone’s electronic business card
via e-mail. If someone hasn’t filled in all their information, you
can, of course, ask them for their business card.